Guidelines for Prospective Students

These guidelines are intended for self-funded prospective applicants (PhD, MSc, or Internship) who wish to contact the Director of AINTLab. Due to the high volume of inquiries, only well-prepared, relevant, and personalized emails are considered. Generic emails and funding requests are routinely ignored.

Purpose of Your Email​

Your email should have a clear academic purpose, such as:

• Expressing interest in joining AINTLab (PhD, MSc, or Internship)
• Asking about research alignment or supervision availability
• Seeking guidance on the formal application process

Emails sent “just to ask” or without a clear objective are unlikely to receive a response.

General Writing Guidelines​

• Use a professional, academic–conversational tone
• Keep the email concise and focused (ideally 2–4 short paragraphs)
• Clearly state who you are, why AINTLab, and what you are asking
• Demonstrate that you have read about AINTLab’s research
• Mention your funding status briefly (self-funded or external scholarship), without requesting funding

Do’s and Don’ts​

✅ Do​

• Address the director properly (e.g., Dear Professor [Name])
• Personalize the email with specific research interests
• Briefly highlight relevant background or experience
• Attach your CV (and transcript if relevant)
• Ask one or two clear, reasonable questions

❌ Don’t​

• Send generic or mass emails
• Ask for scholarships, funding, RA positions, or fee waivers
• Copy-paste the same email to multiple labs
• Write long personal stories or unrelated details
• Ask questions already answered on the website

Subject Line Suggestions​

Use a clear and specific subject line:

• Prospective PhD Applicant – AI/Data Science Research
• MSc Applicant Interested in AINTLab Research
• Undergraduate Research Internship Inquiry
• Interest in AI Research at AINTLab

Avoid vague subjects like “Inquiry” or “Hello Professor”.

Sample Email Templates​

PhD Applicant​

Subject: Prospective PhD Applicant – AI Research

Dear Professor [Last Name],

My name is [Your Name], and I am a [current degree] student at [University]. I am writing to express my interest in pursuing a PhD under your supervision at AINTLab. I am particularly interested in your work on [specific research area or project].

My academic background includes [briefly mention relevant coursework, research, or publications]. I believe my experience aligns well with AINTLab’s research direction.

I plan to apply for the upcoming PhD intake and intend to support my studies through self-funding or external scholarships. May I kindly ask if you are considering new PhD students for this intake?

Thank you for your time and consideration. I have attached my CV for reference.

Sincerely,
[Your Name]

MS Applicant​

Subject: MS Applicant Interested in AINTLab Research

Dear Professor [Last Name],

I am [Your Name], a final-year undergraduate student in [Major] at [University]. I am very interested in applying to the MSc program at Sejong University and working with AINTLab.

My background includes [briefly mention relevant skills or projects], and I am particularly interested in [specific research topic]. I am prepared to be self-funded and/or supported by external scholarships.

I would appreciate your advice on whether my background is suitable for your lab and any guidance on preparing a strong application.

Thank you for your time. My CV is attached for your reference.

Best regards,
[Your Name]

Internship Applicant​

Subject: Undergraduate Research Internship Inquiry

Dear Professor [Last Name],

My name is [Your Name], and I am currently a [year/major] student at [University]. I am interested in a research internship opportunity at AINTLab to gain experience in AI and data-driven research.

I have completed coursework and projects in [relevant areas], and I am eager to learn and contribute. I am able to support myself financially during the internship period.

Could you please advise on the possibility of internship opportunities and the appropriate application steps?

Thank you for your time and consideration. I have attached my resume for reference.

Sincerely,
[Your Name]

Final Notes​

• A polite, well-prepared email increases the chance of a response.
• Not receiving a reply usually means the email did not meet the above criteria.
• Always follow official lab announcements for funding or position openings.

Be respectful, be specific, and be prepared.